REGISTRATION STATUS AND ACADEMIC PERFORMANCE

There are two different types of registration statuses:

Active: A registered student enrolled in any course or program.

Discontinued: A student whose enrollment lapsed without obtaining an approved leave, or was discontinued for administrative reasons, such as an administrative hold or complete withdrawal from LGS. To return to active status, a student must submit a Readmission or Return from Leave of Absence Form.

Readmission

Students who fail to maintain continuous registration become inactive and are ineligible for funding and health insurance. Inactive students must apply for readmission. 

Students not enrolled for one or more terms must submit a Readmission or Return from Leave of Absence form. This is required for students on an approved leave of absence and those who allowed their enrollment to lapse without obtaining an approved leave and become discontinued. Students who fail to maintain continuous enrollment must submit an online form and apply for readmission at least 30 days before the term they wish to re-register. 

The first step in applying for readmission is contacting the program's DGS. Next, the student must submit a readmission form in the Laney Connect Hub. Finally, the students’ program will be asked to approve the readmission form. Readmission is approved at the discretion of the program or division, which may also prescribe additional course requirements.

Consideration for readmission includes a student’s academic standing. Students who have exceeded the nine-year enrollment limit for the PhD and the five-year limit for the Master's degree in terms of time to degree cannot be readmitted. 

Students with an enrollment hold must contact Emory's Office of Student Accounts and Billing or other appropriate office and apply for readmission once the hold has been removed. 

Students who decide not to continue their graduate study in a doctoral program and request to leave with master’s degree may be readmitted into the doctoral program from which they intend to earn their terminal master's degree. 

Readmission for Non-degree Seeking Students 

Students not enrolled for one or more terms must apply for readmission by completing the online process for non-degree readmission at least 30 days before enrollment. 

Academic Expectations and Grades 

Academic expectations are standards and goals set to achieve success in an academic program. It is essential and expected that students understand performance expectations to maintain satisfactory progress as defined by their academic program and LGS. There are several ways in which performance expectations can be defined and communicated, including, but not limited to, a course syllabus, program handbook, faculty expectations, academic and research integrity standards, and meeting academic milestones. Understanding performance expectations is essential. Effective communication between students and faculty is expected and critical to a satisfactory grade in a course. 

Grading System 

The symbols A, A-, B+, B, B-, C, F, W, WF, S, U, WU, IP, I, IF/IU, and AUD are used in the LGS to indicate the following: 

* These grades are not included in calculating a student’s grade point average; additionally, students must be enrolled in the courses they audit. 

Grading Basis 

In some programs, a student can take courses outside their program of study on either a satisfactory/unsatisfactory (S/U) or a letter-grade basis. Students should consult their DGS, PD, or advisor to determine whether the S/U or letter grade option is allowed within the program or division and what restrictions may apply. The grades of F, IF U, W, WF, WU, IP, I, or IU are not counted toward degree or credit hour requirements. 

Two tentative status notations may be given: 

1. An “I” notation (incomplete) is appropriate when a student fails to complete all course requirements by the end of the term due to an illness or some other unforeseen circumstance. 

2. An “IP” notation (in progress) may only be used for courses that run two consecutive terms. An IP may not be assigned to 599R or 799R courses. LGS must approve sequential courses that require or use IP grades. IP grades are inappropriate for courses designed to be one term in length. 

A student must resolve all incomplete (I) or in-progress (IP) courses before candidacy and graduation. 

Failure to Complete a Course 

When course assignments or research expectations are not completed by the end of a term, the instructor may assign a grade of I (incomplete). The instructor and student should discuss and document the time needed to fulfill requirements and align with the program’s policy. Questions should be directed to the program DGS or LGS. If assignments are not completed within one calendar year (12 months), the LGS will change the grade from I to IF or IU (depending on the grading basis). A grade of IF or IU is deemed unsatisfactory, resulting in probation. 

A grade of IF or IU is considered final. Therefore, it can only be changed through a request submitted by the instructor to the LGS, citing compelling reasons for the grade change. The Emory Registrar approves final requests.