REGISTRATION
Unless instructed otherwise by the program, all continuing degree-seeking students in the LGS can register via OPUS. To assist with the registration process, students are given specific instructions by email before pre-registration dates. Additionally, students should pay attention to program instructions regarding registration and must settle their accounts with Emory's Student Financial Services. It is the student’s responsibility to confirm they are registered for the correct courses and credit hours. Students in the joint Emory/Georgia Tech BME program are responsible for ensuring that they are correctly enrolled at both institutions.
Continuous Registration
Students must maintain continuous registration throughout their LGS course of study. If a student does not register for one term or withdraws after registering, the student will become inactive or discontinued and must apply for readmission.
Continuing Students Registration Procedures
Registration has two steps: signing up for courses and paying or arranging payment for outstanding accounts. Students should check with program staff before pre-registration for program-specific requirements.
Signing up for Courses
After complying with program procedures, students may pre-register in OPUS. Pre-registration dates are published on the Office of the Registrar's website and the LGS Academic Calendar. Students are responsible for obtaining the required program approval for their schedules and verifying that their registration is correct.
Non-degree/Special-standing students may not use OPUS to pre-register. Non-degree/Special-standing students must obtain the required signatures from course instructors and programs. Some programs require non-degree/special-standing students to obtain permission from the DGS or PD. Non-degree/Special-standing students submit instructor approvals to the LGS. The LGS will enter the schedule in OPUS on the first day of registration.
Payment of Accounts
After a student’s schedule is entered into OPUS, Student Financial Services generates an electronic invoice, which is posted in OPUS. The registrar will notify the student of this posting by emailing the student's Emory email address. The Office of Student Financial Services does not mail paper statements.
Students must register and pay their bills. Accounts will reflect charges, anticipated aid, and an account summary. Bills are payable upon receipt. Students should follow the instructions from the Office of Student Financial Services on their website.
Registration may be canceled for students with outstanding balances on their accounts.
Students who fail to enroll in courses and do not pay their bills by the end of the add/drop period will have their registration and LGS financial award (tuition scholarship, stipend, and health insurance subsidy) cancelled.
Course Load and Adjustments
The average course load for a full-time student is nine credit hours during the fall, spring, and summer terms. Some programs require students to register for 12 hours per term. The maximum number of credits allowed in any term is 16. Any additional credits should be reviewed and approved by the DGS or PD and the LGS.
Course Adjustments
Students’ schedules can be adjusted during the university add/drop period. Any adjustments, including changing grading options, should be made with the approval of the student’s faculty adviser and the DGS or PD. Students may make changes through OPUS but must obtain program approval first. Only the LGS can adjust a schedule after the add/drop period through the date of record. After the Registrar’s date of record, no adjustments will be made. It is the student’s responsibility to ensure that the course schedule adjustments are properly made before the date of record.
Grading Options
Students take graduate-level courses for letter grades (A, A-, B+, B, B-, C, or F). Upon program approval, students may take a limited number of courses as S/U (satisfactory/unsatisfactory). Degree-seeking students also may audit graduate courses with the permission of their program and the course instructor. The Registrar's calendar lists the last date on which changes in grading basis may be made in any term.
Withdrawal
A student wishing to drop a course or completely withdraw after the add/drop date must complete the Withdrawal Signature form. The instructor for each course must assign a grade of W, WF, or WU. Courses with a grade of W will not count toward candidacy. Withdrawing from courses and dropping below full-time status may result in recalculating student financial aid for the term. The exact consequences will depend on several factors, including the type and amount of financial aid the student has received and the official withdrawal date.
Undergraduate Courses
Programs sometimes suggest or require that students take undergraduate-level language courses to fulfill foreign language requirements. Before enrolling in undergraduate courses, programs and instructors must grant permission.
Student Loan Deferment
Registration status may affect the status of student loan deferments. Only students registered for nine or more credit hours are recognized as pursuing a full-time degree status. The LGS will certify full-time enrollment for those students. Students are advised to consult with their lending agencies for specific enrollment requirements.
Dual Registration
Students may only enroll in one school of the university at a time. An LGS student who wishes to take a course in a degree program offered by another school at Emory must obtain permission from their advisor, the course instructor, and the DGS/PD. The student registers through the LGS, and course credit will apply only toward the student’s LGS degree program. Courses taken may count only toward a single degree.
Students in recognized joint or dual degree programs, such as the JD/Ph.D., will be accommodated in ways that vary by program.
Cross Registration – Atlanta Regional Consortium for Higher Education (ARCHE)
Emory participates in the Atlanta Regional Consortium for Higher Education cross-registration agreement. Students may take courses on a space-available basis at member institutions if the course is not offered concurrently at the home institution. Participating institutions are listed on the ARCHE website. Before cross-registering, students must obtain permission from their academic adviser and the program for which they wish to cross-register. Additionally, many participating schools require specific immunizations, and students may be required to provide copies of their immunization records before cross-registering. Students interested in cross-registration should email arche2@registrar.emory.edu.
Registrar
The Office of the Registrar at Emory University is responsible for supporting the academic progress of all students by ensuring the accuracy of all student records. It places a particular emphasis on processes related to maintaining efficient and accurate systems for student registration and enrollment, faculty grading, and transcript production, as well as upholding the school's academic policies and procedures. For more information, visit the Registrar’s website.